CASH FLOW BUDGETING FOR ORGANIZATIONS ON QUICKBOOKS

Plan your cash by program. Lock it when it's ready.

QuickBooks stays your ledger and supplies the actuals. Zeno Budget holds the plan: rolling forecasts by program, cash and credit cards kept apart, and change requests where both sides see the before and after before anyone approves.

READ-ONLYQuickBooks OnlineOAuth sync · full copy, then changes
READ-ONLYQuickBooks DesktopIntuit Web Connector · scheduled poll
MCPClaude & ChatGPTDraft forecasts · never approves
Zeno BudgetPure cash flow engine
Actuals + Forecasts + Overlay
CHANGE REQUEST #14 · YOUTH STEM+$14,500 mid-cycle request
ORG ENDING CASH (WK 12)$48,200 was $62,700
LOWEST POINT (WK 6)$22,900 $2,100 below $25k reserve
Wk 3 (Actual)$71k
Wk 4 (Actual)$64k
Wk 5 (Forecast)$50k
Wk 6 (Forecast)$22.9k
Wk 7 (Forecast)$41k
Reserve alert on Week 6Awaiting Finance approval
Illustrative organization data. Toggle views above to compare requester and approver impact.
  • Weekly, monthly & annual cash flow
  • Lock cycles & bundle change requests
  • Only a person approves changes
Start a free trial See pricing ($99/mo)See how it works
Unlimited users on all pricesQuickBooks stays your ledger (read-only)Only a person approves changes or locks a cycle
HOW ZENO BUDGET WORKS

QuickBooks keeps the history. Zeno Budget runs the plan.

Built first for nonprofits with programs, and for any organization that budgets by class or department on top of QuickBooks Online or QuickBooks Desktop.

01 / THE CASH FLOW GRIDWEEKLY · MONTHLY · ANNUAL

Every category stays on the grid, even before it has data.

As weeks close in QuickBooks, forecast cells turn into actual cells automatically. Cash and credit card spending are kept apart so a card balance due next month never hides in this week's cash.

Click any cell to drill down to its QuickBooks transactions, or add a recurring forecast for rent, payroll, or a quarterly grant.

Explore the cash flow grid ->
Operating Cash Flow · All Programs
CategoryWk 1 (Act)Wk 2 (Act)Wk 3 (Fcst)Wk 4 (Fcst)
Grant & donor receipts$38,400$12,100$24,000$15,000
Payroll & benefits (Cash)-$18,200-$18,200-$18,200-$18,200
Program supplies (Card)-$2,450-$1,980-$3,100-$2,400
Ending cash balance$68,750$60,670$63,370$57,770
Actual from QuickBooks ForecastCredit card spend separated
02 / LOCK & CHANGE REQUESTSBEFORE & AFTER FOR BOTH SIDES

Once a budget locks, nobody edits it quietly.

A program manager edits in place on a locked budget, bundles their changes with a reason, and submits a change request. Pending edits live in an overlay and never touch the locked budget until approved.

The requester sees their own program before and after. Finance sees that program and the whole organization's cash flow, including the lowest week and reserve check, and can approve all, approve selected lines, or send it back.

Explore cycles and change requests ->
REQUESTER SEESProgram: Youth STEM

Net change: +$14,500 for FY26

Original$84,000
Proposed$98,500
APPROVER SEESProgram + Whole Organization

Lowest cash point moves from $37,400 to $22,900

Reserve target$25,000
Week 6 variance-$2,100
03 / COMPLETENESS & YOUR AIMCP TOOLS · HUMAN DECISIONS

Spot what your forecast missed, and let your AI help draft it.

Zeno Budget compares this year's forecast against last year's QuickBooks spending, month by month and payee by payee, and turns missing items into forecasts in one step.

Everything a person can do in the console, Claude or ChatGPT can do over MCP: read cash flow, add forecasts, draft a change request. Approving changes, locking cycles, billing, roles, and the QuickBooks connection stay strictly human-only.

Explore MCP tools and completeness ->
Missing from FY26 forecastCompared against prior year QuickBooks actuals
  • Annual audit fee · Meyer & CoPaid Oct last year ($6,800) · No forecast
    1-step add
  • Workers comp renewal · HartfordPaid quarterly ($2,150) · Missing Q3 & Q4
    1-step add
  • Assistant boundaryDrafted via MCP · Waiting on Finance click
    Human only
INCLUDE ALL USERS · ZERO PER-SEAT FEES

A tight loop from front-line workers to finance and back.

Zeno Budget's core philosophy is simple: include everyone. Budgets break when front-line staff and program leads are locked behind per-seat fees. Every plan includes unlimited users so current financial information flows in a tight loop from the ground to finance and back again.

SEES: Everything

Owner

Billing, QuickBooks connection, people and roles, and everything below.

SEES: Everything

Finance

Open, review, and lock budget cycles; approve change requests; edit any forecast.

SEES: Their programs

Program manager

Build forecasts for their programs and file change requests once a cycle locks.

SEES: Their programs

Viewer

Read forecasts, cash flow, and budget vs actual reports for assigned programs.

STRAIGHTFORWARD PRICING

$99/month for three programs. $9 per program above that.

Invite your whole finance team and every program manager at no extra seat cost. Pay annually up front and get two months free.

ONE COMPLETE PLAN · UNLIMITED USERS ON ALL PRICES

Zeno Budget Subscription

Include every front-line worker, program manager, and finance reviewer in the same tight loop. Zero per-seat fees, ever.

3
3 included10203040+
Base plan (includes 3 programs/classes)$99/mo
Additional programs (0 x $9/mo)$0/mo
Annual total (10 months for 12)You save $198/year (2 months free)
$990/ year
Start a free trial Talk to us about your setup
QUICKBOOKS ONLINE & QUICKBOOKS DESKTOP

Connect your books. See your cash flow today.

Read-only sync keeps QuickBooks untouched while your team plans, locks cycles, and reviews change requests in one place.

Start a free trial Talk to a person